Tenavia: one platform for the whole tenancy. Screening, rent, certificates, repairs, photos and records.
Stop wasting viewings: pre-screen enquirers first
Half the pain of letting a property is the viewings that should never have happened: the no-shows, the not-actually-moving, the nowhere-near-affordable. A short questionnaire in front of the booking fixes most of it, fairly.
Free for one property.3 applicants a year, everything else included. No card, no expiry.
Landlords start now, no card needed
Everything a self-managing landlord does, in one place. Free for one property, 3 applicants a year, no card, no expiry. One plan covers the rest.
Why viewings go to waste
A listing that does well produces a flood of near-identical messages, and the natural response, first come first served, books the fastest typists rather than the likeliest tenants. The costs arrive later: evenings spent showing the flat to people whose move date is six months away, whose household will not fit, or whose budget never matched. None of them were lying, exactly. Nobody asked.
Ask before you book, not after
The fix is a handful of questions answered before anyone gets a viewing slot. Not an application, not documents, just the facts that decide whether a viewing makes sense:
- When do you need to move? The single biggest filter. A great applicant six months early is a viewing for another month.
- Who would be living there? Household size and shape against the property, stated plainly up front.
- Employment and income basics. Not payslips yet, just whether affordability is in the right region.
- Current situation and notice period. Renting already, living at home, relocating: it shapes the timeline.
- Anything the listing makes essential: pets, smoking, parking needs.
Enquirers who answer are demonstrating seriousness before costing you an evening, and the answers give every viewing a purpose: you already know what to confirm in person.
Approve requests instead of scattering slots
The second half of the fix: viewings become requests you approve rather than a calendar anyone can claim. You read the answers, decide who gets a slot, and the booking link does the arranging. Fewer viewings, better attended, with a written record of who was offered what, which is exactly the consistency that keeps the process fair and defensible.
Fairness note: pre-screening is for facts, never for filtering people. The same questions go to every enquirer, and the answers that matter are move date, household and affordability, the things a viewing exists to establish anyway.
How Tenavia runs this for you
This page describes the product literally: the pre-qualifying questions and approved viewing requests are how Tenavia listings already work.
One link answers every enquiry
Reply to each portal message with your link. Enquirers fill in a short tenant enquiry form, six pre-qualifying questions, before anything gets booked.
You see answers, not just names
Move date, household, income basics: every enquiry arrives as a comparable card instead of a chat thread.
Viewings are approved, not grabbed
Enquirers request a viewing; you approve who gets a slot. No-shows and mismatched viewings fall away.
Answers carry into screening
When you invite someone to apply, their pre-qualifying answers pre-fill the application, so nobody types anything twice.
Free for one property · 3 applicants a year · No card, no expiry
What Tenavia does for you
Free for one property.3 applicants a year, everything else included. No card, no expiry.
Screen the tenantsApplicants send payslips and bank statements through your link. You get a ranked list. See howClose
One reply to paste into OpenRent or any listing site. Screening questions before viewings, so you only show people who fit.
47 checks on every applicant. Every warning says why. You make the choice.
Record the property’s conditionDated photos at move-in, inspections and move-out, side by side. See howClose
Take the photos on your phone. At the next inspection the camera shows the last photo faintly, so you line up the same shot.
Every photo is dated by us, not by the phone.
Stay compliantGas, electrical and energy certificates, and the deposit deadline. We remind you before they run out. See howClose
One page shows every date. Reminders by email before anything lapses.
No software makes you compliant, but nothing here gets forgotten.
Find a tradespersonTenants report a problem through a link. You request tradesperson quotes in one tap. See howClose
No app and no account for the tenant. You see the report with photos.
Pick a tradesperson, keep the quote, and the job is on the record.
Track the moneyRent checked off each month. Receipts kept for your tax return. See howClose
Late rent gets a dated letter you can send.
Receipts are read and filed in the boxes HMRC uses.
Everything is dated and kept in one file, ready if there is ever a dispute.
Questions landlords ask
Where the line sits, and what changes in practice.
Will pre-screening put good applicants off?
The opposite, in practice. Serious applicants answer five questions without blinking, and they read the questionnaire as a landlord who runs things properly. The people it deters are the ones who were never going to turn up.
What questions can I ask before a viewing?
Facts about the tenancy: move date, who would live there, employment and income basics, notice period, pets and smoking. What you must not do is ask questions that filter people by protected characteristics, or operate blanket bans. Same questions for every enquirer, decisions on the tenancy facts.
Should I ask for documents before a viewing?
Usually not. Documents are for applicants, not enquirers: asking a stranger for bank statements before they have seen the property is heavy, and most will rightly decline. Pre-screening asks lighter questions earlier, and the document link goes to the shortlist after viewings.
How many viewings should a let take?
With a pre-screened list, a handful. The point is not fewer applicants but fewer wasted slots: three purposeful viewings from qualified enquirers beat fifteen speculative ones, and your evenings come back.
Does this work with OpenRent, SpareRoom and the portals?
Yes. Your listing stays wherever it is; you reply to enquiries with your link and the questionnaire, booking and screening all happen from there.
Free for one property · 3 applicants a year · No card, no expiry